How to Lease/Rent an Office Space in the Philippines

1. Understand Your Business Requirements

Before diving into the leasing process, determine your operational needs.

• Space Requirement: A good rule of thumb is 5 to 7 square meters per employee to accommodate desks, meeting rooms, and communal areas.
• Location: Consider areas like Alabang, Ortigas, Pasay, Makati, and Bonifacio Global City (BGC) for accessibility, infrastructure, and proximity to talent pools.
• Facilities: For call centers, prioritize buildings with reliable internet connectivity, power backups, and provisions for 24/7 operations.
• Budget: Factor in monthly rent, common use service area (CUSA) fees, and other charges like air conditioning and parking.

2. Assess the Office Space

Once you have shortlisted potential locations, conduct a thorough evaluation:

• Infrastructure: Check for robust internet service providers (ISPs), backup power supply, and climate control systems.
• Flexibility: Look for customizable layouts to accommodate your branding and operational setup.
• Accessibility: Ensure the location is easily accessible via public and private transportation.
• Plug and Play / Move in Ready Option: To save time and resources, consider leasing move-in ready or plug-and-play offices. These spaces come fully furnished with workstations, internet, and essential facilities, allowing you to start operations immediately.
• Plug and Play Office Alabang
• Plug and Play Office Makati
• Plug and Play Office Ortigas
• Plug and Play Office Pasay
• Plug and Play Office BGC

3. Understand Lease Terms

The standard commercial lease agreement in the Philippines includes:

• Lease Duration: Typically 3-5 years with renewal options.
• Deposit: Advance rent and security deposit (usually equivalent to 2-3 months’ rent) Negotiable
• Additional Charges: Common Use Service Area (CUSA) fees, air conditioning charges, and parking fees.
• Permits and Approvals: Ensure the building is PEZA-accredited if you are targeting tax incentives.

4. Secure the Necessary Business Permits

Foreign companies must comply with local regulations before operating in the Philippines:

• PEZA Registration: For tax incentives in PEZA-accredited zones.
• Business Permits: Local government permits, SEC registration, and other operational clearances.

5. Prepare for Move-In

After finalizing the lease, plan your office setup:

• Hire contractors for additional fit-outs if needed.
• Work with local providers to install reliable IT and telecommunication systems.
• Furnish the space with ergonomic chairs, desks, and call center equipment.

For more details or assistance in finding the perfect office space, or contact us at +63 919 068 6 068

Our Licensed Real Estate Brokers are happy to help you with your requirement.

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